--- title: "TALK WITH ARTURO RUIZ, DIRECTOR OF THE PAYMENT, ACCOUNTING RECORDS AND INVENTORY DEPARTMENT" lang: "en" type: "noticia" updated: "2026-07-20" url: "https://www.fraternidad.com/en/talk-with-arturo-ruiz-director-of-the-payment-accounting-records-and-inventory-department" translations: es: "https://www.fraternidad.com/es-ES/noticias/charla-con-arturo-ruiz-director-del-departamento-de-pagos-registros-contables-e-inventario" ca: "https://www.fraternidad.com/ca-ES/xerrada-amb-artur-ruiz-director-del-departament-de-pagaments-registres-comptables-i-inventari" eu: "https://www.fraternidad.com/eu-ES/arturo-ruizekin-ordainketa-kontabilitate-egiteko-eta-inbentario-saileko-zuzendariak-hitz-egin" gl: "https://www.fraternidad.com/gl-ES/charla-con-arturo-ruiz-director-do-departamento-de-pagos-registros-contables-e-inventarios" en: "https://www.fraternidad.com/en/talk-with-arturo-ruiz-director-of-the-payment-accounting-records-and-inventory-department" zh-hans: "https://www.fraternidad.com/cn/yufukuan-huijijiluhekucunbumenzongjian-arturo-ruiz-jiaotan" --- ![Imagen Noticias](/sites/default/files/styles/style_1920x400/public/default_images/AdobeStock_71587395.jpg?itok=mOsqCscy) # TALK WITH ARTURO RUIZ, DIRECTOR OF THE PAYMENT, ACCOUNTING RECORDS AND INVENTORY DEPARTMENT 22/10/2013 News ## CHAT WITH| ARTURO RUIZ DIEZ Industrial engineer from the Higher Technical School of Industrial Engineers of Madrid, with a specialty in electronics and automation. Arturo Ruiz began his working life at Norsistemas performing consulting services for the Commercial Department of Unión Fenosa. Two years later he joined Accenture, where he will carry out projects such as the implementation of financial systems (ERP) and processes for the Utilities sector in various companies, including Iberdrola, Telefónica and Ferrovial. In 2003 he joined Software AG to provide his services as the person responsible for the development of an accounting application that would be implemented in Fraternidad Muprespa, Contaweb. A year later and until 2008, he will be responsible for the development of the entity's economic-financial applications, a position he already holds as part of Fraternidad Muprespa's own staff. Since 2008 he has directed the Payments, Accounting Records and Inventory Department of Fraternidad-Muprespa. --- Director of the Payments, Accounting Records and Inventory department. ![Mutua Fraternidad-Muprespa]()F.M.: Under your supervision is the coordination of the Fraternidad-Muprespa accounts in the internal system CONTAWEB and in the Public Accounting System of Mutual Insurance Companies (SICOMAT). A coordination that involves correctly controlling the entries internally and their correspondence with SICOMAT. What is the most laborious? A.R.D.: The most laborious part of the operation is ensuring the integrity of the information between the two systems CONTAWEB and SICOMAT. It must be taken into account that the volume of information we have at the Mutual Fund is high (about 3.5 million notes per year), most of which is recorded automatically through a sophisticated system of interfaces with the Mutual Fund's management applications (Fragua, Servix, etc.) and a daily file exchange with the GISS (Social Security IT Management). Another fundamental task of this procedure is the monthly closing of the accounting. In these closings we analyze the balances of both systems to detect and correct any differences that may have appeared. F.M.: How are equivalences established between SICOMAT and CONTAWEB? A.R.D.: The equivalences between both systems are established mainly through two elements: the current table of accounts in the General Plan of Public Accounting and the annual budget. The chart of accounts contains the account codes that are related to our internal Contaweb system, which in turn has its own accounting plan with a higher level of development. This additional development allows us to analyze the Mutual's accounting in more detail. On the other hand, the budget, structured in concepts and programs, serves as a link between financial and budgetary accounting. F.M.: An implicit task is to centralize economic control from all the provinces. Is it recorded correctly and under the same criteria or are there peculiarities, habits...? A.R.D.: Economic control is carried out through the budget and is defined equally for the entire Mutual Fund. In addition to the budget, within the Mutual Fund there is additional control by CIPRES (Expense Management Unit) which is managed by the Budget Department of the Financial Accounting Center. F.M.: Without a doubt, the daily update of the economic situation (expenses, collections, modifications, budgets...) is essential and decisive for the correct closing and accounting balance. Is this possible or are there aspects that interfere? A.R.D.: Indeed, it is essential to have updated accounting to be able to adequately analyze the situation of the Mutual Fund. To do this, it is necessary to carry out monthly closings and also incorporate all the relevant economic information into them. As of today, we can say that we have achieved this and we only have some difficulties with some items that change their accounting method or new ones arise from one year to the next. As I told you at the beginning, carrying out closures is one of the main tasks we carry out in our Department. F.M.: In general and considering the stage we are experiencing and the origin of the capital, is it possible to readjust and reduce spending, have we correctly adapted to the budgets? A.R.D.: Adjusting spending is always possible, we can always optimize processes and resources to improve our management. This is something that we have clearly seen in Mutua over the last few years in which the income statement has improved significantly despite the crisis in the economy. F.M.: Managing physical inventory is a laborious task but it is also a tool to reduce expenses. A.R.D.: Inventory control allows us to know our assets in detail and thus be able to get the most out of them. For example, today we know exactly the centers in which we have surplus furniture that can be used in other centers that require it. F.M.: What do the working funds represent for the provinces? A.R.D.: The working funds or boxes are instruments that exist in the different centers of the Mutual Fund to make small cash payments when it is not possible to use the usual payment procedures (mainly bank transfer). Its use is generally limited and restricted to exceptional circumstances. 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